Facilities Services Assistant

Facilities Services Assistant

Madrid | Fully on-site | Monday to Friday, 9:00–18:00

Start date: January / February

Are you someone who already has a bit of experience in office, facilities, or workplace support and is now looking for a role where you can be more involved, gain visibility, and build on what you’ve learned so far?

We are recruiting a Facilities Services Assistant to join the Madrid office of a respected international economics and consulting firm. This is a front-facing, people-focused role where you will play a key part in creating a professional, well-organised, and welcoming office environment for a close-knit team of around 20 people.

You will work closely with the Office Manager and become a trusted support and point of contact within the office.

Why this role?

• A role suited to someone with 1–2 years’ experience who wants more responsibility
• Strong exposure to facilities coordination and office operations
• A small office environment where your contribution is visible and valued
• Close collaboration with an experienced Office Manager who will support your development
• A stable, international company with a professional and collaborative culture

What you will be doing?

• You will support the smooth day-to-day running of the office by:
• Acting as the first point of contact for visitors and employees
• Assisting with facilities and building coordination alongside the Office Manager
• Helping maintain a clean, safe, and well-organised office environment
• Supporting new starters with workstations, access cards, and welcome materials
• Assisting with meeting rooms, video calls, catering, and office logistics
• Helping coordinate vendors, maintenance, and service providers
• Providing general administrative and office support as needed
• You will have responsibility and variety, while remaining well supported and guided.

About you

This role will suit someone who:

• Has 1–2 years’ experience in a facilities assistant, office assistant, reception, or similar role
• Is fluent in Spanish and English (C1 level in both)
• Enjoys a people-facing role and supporting others
• Is organised, reliable, and proactive
• Is comfortable working in a small, professional office

Package

• Salary up to €32,000 per year
• Bonus and benefits
• Fully on-site role in Madrid

Interested?

If you already have some experience and are looking for a role where you can build confidence, gain broader exposure, and be genuinely involved in office life, we would love to hear from you.

Please be advised CVs will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond promptly to your application however, due to the high level of CVs we receive we are only able to respond to applicants whose profile matches our Clients requirements.