Facilities Services Assistant

• Facilities Services Assistant
• Ideal start date: January / February
• Monday to Friday, 9:00 am – 6:00 pm
• Fully on-site role based in Madrid

Estamos buscando un/a Facilities Services Assistant para incorporarse a una firma internacional de consultoría económica en Madrid. Con base en recepción, este puesto da soporte al/la Office Manager y actúa como primer punto de contacto para una oficina pequeña y profesional de unas 20 personas.

We are recruiting a Facilities Services Assistant to support the current Office Manager in the Madrid office of a leading global economics and consulting firm. This is a highly visible, front-facing role based at reception, ideal for someone who enjoys being the first point of contact and ensuring a professional, welcoming office environment.

You’ll be joining a small, close-knit office of around 20 people, where your contribution will be key to the smooth day-to-day running of the office.

The Role

As the Facilities Services Assistant, you will support office operations while working closely with the Office Manager. Based at reception, you will act as the main contact for employees and visitors, helping to maintain an organised, tidy, and efficient workplace.

This role combines facilities coordination, office administration, and front-of-house responsibilities, making it ideal for someone looking to build on a solid foundation and grow their career in office management.

Key Responsibilities

• Act as the first point of contact for employees, visitors, and vendors
• Support new hire onboarding, ensuring workstations, IT equipment, access cards, and office materials are ready for day one
• Set up and maintain conference rooms for meetings and video calls
• Communicate general office and building notifications to the team
• Coordinate repairs and maintenance with vendors and building management
• Maintain overall office tidiness and readiness, including common areas
• Support the Office Manager with day-to-day facilities and office tasks
• Assist with general office administration and ad-hoc projects as needed

About You

• A solid first experience in a corporate reception, office coordination, or junior office management role
• Fluent in Spanish and English (C1 level in both)
• Highly organised with strong attention to detail
• Comfortable working in a small office environment and supporting multiple priorities
• Confident using Microsoft Office (Outlook, Word, Excel)

Compensation

• Salary: €28,000 – €32,000 per annum + bonus + benefits

Interview Process

• 3-stage interview process

Why Apply?

• Join a respected international consulting firm
• Work closely with senior stakeholders in a visible, trusted role
• Be part of a small, collaborative Madrid office
• Gain hands-on experience across office management and facilities

Please be advised CVs will be treated in the strictest of confidence and that your application will not be forwarded without your permission. We aim to respond promptly to your application however, due to the high level of CVs we receive we are only able to respond to applicants whose profile matches our Clients requirements.